Stop Chasing Parents.
Start Coaching Kids.
Satori Coach Lightspeed automates communication management for Little League coaches. AI agents handle permission slips, practice schedules, and parent communications—so you can focus on the game.
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From Email Chaos to Team Harmony
Satori transforms chaotic parent communications into seamless team coordination.
Automate Permission Slips
No more tracking who submitted what. Satori automatically collects, validates, and organizes all permission slips and parent forms.
Streamline Team Communication
Send practice schedules, game updates, and reminders to parents automatically. AI handles follow-ups for missing responses.
Focus on Coaching
Free yourself from administrative burdens. Satori handles parent communication so you can focus on developing young athletes.
How Coach Lightspeed Works
A seamless system that automates team communication and parent coordination 24/7.
Parent Email Monitoring
Monitor parent emails for permission slips, availability responses, and questions. AI categorizes messages and extracts key information automatically.
Document Collection
Automatically collect and validate permission slips, medical forms, and parent contact information. Track completion status for every player.
Schedule Distribution
Send practice schedules, game times, and location updates to all parents. Automated reminders for upcoming events with customizable templates.
Real-Time Dashboard
Access your Coach Portal to see player attendance, missing forms, parent responses, and team communication history in one place.
Team Communication System
Parent Communication Manager
Monitors parent emails, categorizes responses, tracks permission slips and availability
Coach Portal Dashboard
Team roster management, schedule distribution, form tracking, parent communication templates
Secure Cloud Storage
Encrypted storage of player forms, parent contact info, and team communication history
Intelligent Automation for Youth Sports Coaches
Features designed specifically for Little League and youth sports team management.
AI-Powered File Matching
Advanced fuzzy matching algorithms identify W-2s, 1099s, and other tax forms with confidence scoring. Low threshold (25%) ensures CPAs review all matches.
Automated Client Follow-Up
Detects missing documents and sends customized email reminders based on your firm's templates with variable interpolation.
Real-Time Dashboard
Filter by status (MISSING, RECEIVED, COMPLETE), year, or client name. See exactly what's needed at a glance with action-oriented UI.
CSV Bulk Import
Import entire client roster with auto-column detection, fuzzy filing type matching, and conflict resolution (create/update/replace/skip).
Document Version Control
All attachments versioned automatically (filename_v1, filename_v2) with timestamps. Never lose a client document again.
Email Thread Detection
Intelligent thread tracking using Message-ID headers. LLM-generated summaries help you understand client communication context.
Multi-Format Support
Extract text from PDF, DOCX, XLSX, CSV files for intelligent matching. Pattern recognition handles header, body, and footer content.
Hot-Reload Configuration
Add clients or email targets in the portal—changes push instantly to the email agent without restart via Redis config queue.
Slack Notifications
Get instant alerts when client files are complete and validated. Keep your team synchronized without constant dashboard checking.
Security Isn't an Add-on. It's Our Foundation.
In an industry built on trust, your data security is non-negotiable. Satori is a Managed Private Cloud Solution, offering a level of security and isolation standard SaaS products cannot match.
Dedicated VPS Hosting
Your firm's Satori instance runs on its own private virtual server. Your data is never co-mingled with other firms.
Complete Data Isolation
Unlike multi-tenant platforms, your database, files, and configurations are completely isolated, eliminating cross-contamination risks.
End-to-End Encryption
All data, both in transit and at rest, is protected with industry-standard encryption protocols. Your peace of mind is our priority.
Affordable Pricing for Youth Sports Teams
Choose the plan that's right for your firm today, with the flexibility to grow.
Solo CPA
For the independent professional.
+ $7,500 one-time setup fee.
- 1 User Login
- Up to 50 Active Clients
- Standard Slack Integration
- Dedicated Private Server
Small Firm
The perfect fit for growing teams.
+ $8,900 one-time setup fee.
- Up to 5 User Logins
- Up to 250 Active Clients
- Full Admin Controls
- Dedicated Private Server
Business
For established, larger firms.
+ $12,000 one-time setup fee.
- Up to 15 User Logins
- Unlimited Clients
- Priority Support
- Dedicated Private Server
Onboarding includes full setup, training, and CSV import assistance.
Ready to transform your tax season?
Schedule a personalized 30-minute demo and see firsthand how Satori can eliminate document chaos and give your firm back its most valuable asset: time.
Schedule Your Free Demo Today